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Key Legislation Underpinning Employment Contracts

The Employment Rights Act 1996 underpins contracts of employment in the United Kingdom.

The terminolgy to use is a written statement of particulars of employment. This summarises the main particulars of the employment relationship and must according to the legislation be given within two months of the person's first day of service.

Whilst the law states two months it would actually be poor form to encourage a person to give up an existing job or prior state of affairs without actually presenting them with the contractual terms of their new role until two months after it has started. The law is quite flexible but if we are truly focused on the quality of the engagement with the prospective member of staff the written statement of particulars really should be issued as soon as possible after the decision to appoint has been made.

Issuing the written statement of particulars at the earliest point means the person is aware of what they being contracted to and can clarify any uncertainties before accepting. Starting a relationship in this manner where possible helps ensure a more harmonious contract.

The key aspects of a written statement of particulars are as follows:

  1. The names of the employer and employee.
  2. The title of the job which the employee is employed to do or a brief description of the work for which they are employed.
  3. Where the employment is not intended to be permanent, the period for which it is expected to continue.
  4. Either the place of work or, where the employee is required or permitted to work at various places, an indication of that and of the address of the employer.
  5. The date when the employment began.
  6. The date on which the employee’s period of continuous employment began (taking into account any employment with a previous employer which counts towards that period). The continuous employment date is often the same as the start date. Where it is earlier this may give the new starter certain employment rights that come with longer service.
  7. The scale or rate of remuneration/pay or the method of calculating this.
  8. The intervals at which remuneration is paid (that is, weekly, monthly or other specified intervals).
  9. Any terms and conditions relating to hours of work.
  10. Entitlement to holidays, including public holidays, and holiday pay.
  11. How incapacity for work due to sickness or injury will be handled, including any provision for sick pay.
  12. Pensions and pension schemes.
  13. The length of notice which the employee is obliged to give and entitled to receive to terminate his contract of employment.
  14. Any collective agreements which directly affect the terms and conditions of the employment. In large organisations trade unions negotiate with the employer on behalf of staff, the agreements they reach with the employer are called collective agreements.

Key to the Organisation Chart

An explanation of the symbols used

collapsed icon This icon represents a unit that has child units. Click it to see the child units.
expanded icon This icon means that a unit has its child units visible. Click to close the child units.
Unit name Click on a unit to get more information on it. If the unit has child units it will open a page showing them too.
Organisation structure details Clicking this icon takes you to some basic theory on organisation charts and structure.
collapse all button This button is Collapse All and when clicked closes all units that have been opened up.
expand all button This button is Expand All and when clicked opens all units so you will see every aspect of the tree.

Welcome to Learning in Small Bites

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Welcome to the free website for people who want to learn about the technology used for keeping staffing details in offices. Using this site you can learn as much from the comfort of your arm chair as you could in two years at work. Here is your chance to practice with systems that you may only have heard about. Get a behind the scenes view of what happens with your information and how it is stored.

This site is aimed at people from school leaving age and above who may be interested in working with what are known as Human Resources (HR) information systems.

If we can help even one person to secure a job in HR or specialise in HR systems as a result of using our free development site then the creators of HRMISolutions and Learning in Small Bites will have achieved what we set out to do.

Prerequisites

You will get the best out of this site if you have:

  • A little experience of using a computer, a tablet or a smart phone.
  • A desire to help people to use less effort to achieve more.
  • An interest in office systems (don't worry if you are not sure at the start).

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Administration Areas - Higher Education Module 11-12-2024

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Alumni Support and Development %
Development of alumni association membership, development and co-ordination of events and activities to promote and develop alumni relationships and alumni networks, management and update of key alumni contacts.
Audit %
Internal audit, collation, analysis and reporting of management information in relation to financial regulations, academic regulations, and statutory regulations - for statistical agencies and funding bodies, also includes Freedom of information and Data Protection Act requests.
Taught/Doctoral Programme and Course Administration %
Development and implementation of regulations, policies and processes to support taught and doctoral programmes, quality assurance and quality enhancement, timetabling, update of course materials, update of student records, development and support of innovation in pedagogy, provision of advice and information to staff and students related to taught and doctoral programme.
Estates and Facilities %
Development and implementation of space and building strategies, management of buildings and maintenance, management of room bookings, dealing with issues of access and security, work with contractors, environmental management.
Events and Public Engagement %
Development and implementation of strategy, policy and procedure related to the public engagement and impact agenda, event management and coordination including conference, seminars, debates, academic forums and colloquiums, prizewinner ceremonies.
Examinations, Award and Progression %
Development and implementation of examination and award regulations, policies and processes, preparation and dissemination of assessment, examination and award information, liaison with internal and external examiners, servicing of examination boards and committees, updating assessment records.
Finance %
Oversight of financial planning, management and control within an organisation, development and implementation of financial strategies, policy, process and systems to support financial management and administration, provision of financial advice to staff and students,financial forecasting and accounting, budget management, financial processing.
Fund Raising %
Development and implementation of strategy, policy and activities related to fundraising through donations and philanthropic giving from alumni, staff and friends, as well as corporate sector charitable trusts and industry, collection and analysis of management information related to philanthropic gifts and donations.
Human Resources %
This includes all areas of work that directly relate to facilitating Human Resources management , planning, implementation and monitoring of HR policy and procedure, management of staff, recruitment, employment contracts, pay/remuneration, employee relations,leavers/terminations and pensions.
Staff Development %
Development and implementation of strategy and policy to support staff and organisational development, planning and arranging development programmes that support improved individual, team and organisational effectiveness.
Health and Safety %
Oversight of Health and Safety management, development and implementation of Health and Safety policy and procedure, Health and Safety reporting.
Information Technology %
Desktop computing support, information technology support and digital / web based solutions for learning and teaching activities, development and support of information and communications technology applications, software and hardware configuration, support and maintenance of computer networks and data security.
Project/Programme Management %
Planning, organising, securing and managing resources to bring about the successful completion of specific project goals and objectives (where projects are of a temporary nature, initiated to bring about beneficial change within a fixed period as contrasted to the more permanent nature of operational management);, programme management of related and interdependent projects.
Strategic/Operational Management %
Development and implementation of strategic/operational objectives and financial/operational targets,development and implementation of policies and procedures to ensure a mission and strategic objectives are realised, design and leadership of staffing structures, leadership and management of professional services functions and related activities including high level contract management.
Team Management %
Leadership, motivation and management of a team or named individuals in order to ensure delivery of a high quality administrative function including: includes responsibility for performance management, induction, probation and appraisal.
Marketing/Communications %
Development and implementation of communications, marketing and/or web strategies, producing and updating key communications materials including brochures, newsletters and webpages, liaising with external publication and media agencies, measuring and evaluating the impact of communications/marketing amongst key audiences.
PA/Secretaries %
Undertaking the following activities on behalf of a third party: diary management, e-mail management, document management, arranging meetings, arranging travel, monitoring and managing the completion of agreed actions, drafting correspondence, reports and other documentation, servicing of meetings and committees, receiving visitors and arranging hospitality.
Procurement %
Development and implementation of strategy, policy and procedure related to purchasing and related matters, raising of purchase orders and receipt of goods.
Record Keeping/Archiving and Special collections %
Development and implementation of strategies, policies and processes related to organisational record keeping, archiving and special collections, collection and analysis of management information related to records, archives and collections.
Research: Post Award %
Research contract management including subcontracts and partnership agreements, monitoring and management of research budgets, research ethics, monitoring of risk, invoicing, journals and reconciliation on the research ledger, monitoring and management of contract researcher employment and mobility issues, funder reporting.
Research: Pre Award %
Liaison with external funding agencies, costing and pricing, coordination of funding bids, completion/authorisation of grant application submissions, risk management, provision of advice related to submission of research applications.
Research Facilitation %
Development and implementation of strategies, policies and processes related to funded research and development,identification and dissemination of funding opportunities, support of bid writing, marketing of academic research and consultancy expertise, business development for research and knowledge transfer activities, collection and analysis of management information related to knowledge transfer activities.
Student Learning Administration, Support and Welfare %
Development and implementation of strategies, policies and processes to support enrolled student administration, preparation and dissemination of information, provision of pastoral and welfare support for students enrolled on undergraduate and postgraduate taught programmes and postgraduate research studies, collection and analysis of management information related to current student administration.
Student Recruitment and Admissions %
Development of recruitment plans to engage with home/overseas markets, development and implementation of strategies, policies and processes to support student selection and admissions including work permits and points based immigration system, preparation and dissemination of selection and admissions information, collection and analysis of management information to inform recruitment and admissions decisions making and ongoing taught/doctoral programme development.
Other %
Please only use "other" if a substantive area of work you are undertaking cannot be classified under any of the listed categories.
Total: %
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